Sample shipment
Please note that from 1st October 2017, we now only request and reimburse 1 plasma sample per patient per year. 
Samples collected, stored and shipped before 1st October 2017 will of course be reimbursed in full.
If you wish to send more than one sample per patient per year, we welcome the additional in-kind contribution, but prospectively we can only reimburse for one sample. 
Collection of plasma samples
3 - 5 ml of EDTA blood is collected.
Blood is separated by centrifugation (e.g. 1.500 g, 15 min.)
Store 2 x 1 ml aliquots in 1,8 ml screw top cryovials (e.g. Nunc 377267 or similar). Glass vials are not permitted.
If cryovials are not available, please contact Annette Hauberg Fischer. The tubes should be clearly labelled with EuroSIDA patient number and Date of collection
Samples should be stored at – 70° Celsius or liquid nitrogen within 4-6 hours of venesection.
If - 70° Celsius or liquid nitrogen is not available, use - 20° Celsius freezer.
If plasma has been stored in freezers with temperatures above - 50° Celsius, or if more than 6 hours have passed before plasma has been frozen, this should be clearly indicated when samples are shipped to the coordinating centre.
List of samples available should be shipped together with the plasma samples to the coordinating centre.
Please contact Annette Hauberg Fischer at the coordinating centre if you need grid boxes.
Shipment of plasma samples
Please contact Annette Hauberg Fischer at the coordinating centre at University of Copenhagen for precise instructions o­n handling, packaging and shipping of the samples. When shipping plasma samples from a site to CHIP, please send the following information by email to

1. How many vials do you have?
2. Are they stored in 1.8 ml cryo vials?
3. Are they stored in gridboxes?
4. Who is the contact person for Optimize Courier to call?
5. What is the contact person’s telephone number for Optimize Courier to use?
6. What is the exact address for Optimize Courier to pick up the samples?

When ordering cryo vials and/or gridboxes, please send the following information by email to

1. How many vials do you want?
2. The exact address for shipping the vials.

Order in which the samples should be placed in the gridbox: 

Please remember to fill in the EuroSIDA List of stored samples. Please keep track of which specimens have been placed in the boxes on the corresponding EuroSIDA List of stored samples. For example, the sample on the top of the list should be placed in position 1 in the grid box and so on.

Annette Hauberg Fischer, Laboratory Coordinator
EuroSIDA Coordinating Centre
Phone: +45 35 45 57 57
Fax: +45 36 47 33 40
For shipments done from countries outside the European Union, please use the Proforma Invoice.